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2019 Chapter Leadership and Legislative Retreat

Chapter Leadership & Legislative Retreat

Date: Monday, February 4, 2019 - Wednesday, February 6, 2019

Where: Washington, D.C.

Event URL: naiop.org/cllr19

NAIOP celebrates and empowers those who step up to lead their local chapter. You motivate volunteers, delegate tasks and manage schedules. You raise awareness, conduct community outreach and demonstrate the value of membership. You contribute your time, your expertise, and your dollars. NAIOP provides the annual Chapter Leadership & Legislative Retreat for you.

Chapter Leadership & Legislative Retreat 2019 Flicker Album

Click the photo to view the slideshow.

 

Event Details

Agenda

Sunday, February 3

Chapter Executives Dinner and Super Bowl Party

Time: 6 p.m. - 9 p.m.

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(Chapter Executives Only)

Monday, February 4

Registration Open

Time: 8 a.m. - 6:30 p.m.

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Chapter Executives Meeting

Time: 9 a.m. - 3 p.m.

Harassment Issues for Association Volunteers
Martin Schmelkin, Partner, Jones Day

#MeToo is not just in Hollywood. Misbehavior by members and volunteers can create risks for associations too. Prepare for these situations and learn chapters’ responsibilities to minimize risk, encourage reporting, and respond appropriately.


1:15 to 3:00 PM - Chapter Sponsorship Program Consulting
Christopher Ware, NAIOP Vice President for Business Development
By appointment only.

Bonus Session for Chapter Leaders: Leadership Exchange

Time: 3 p.m. - 4:30 p.m.

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  • Chapter Presidents/President-elect
  • Developing Leader Chairs
  • Treasurer
  • Membership Chairs
  • Governments Affairs Chairs
  • Programming/Education Chairs

Chapter Presidents Reception

Time: 4:45 p.m. - 5:30 p.m.

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By invitation only.

Welcome Reception

Time: 5:30 p.m. - 6:30 p.m.

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Kick off the Retreat by meeting and greeting your fellow chapter leaders. Open to all attendees.

Chapter Night Out

Time: 6:30 p.m. - 9:30 p.m.

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Open evening to have dinner with your chapter.

Tuesday, February 5

Registration Open

Time: 7 a.m. - 6 p.m.

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State Organization Meetings

Time: 8 a.m. - 9 a.m.

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Breakfast Provided.

  • NAIOP of Pennsylvania
  • NAIOP of Ohio
  • NAIOP of Florida
  • NAIOP of North Carolina
  • NAIOP of Texas
Breakfast and Welcome Remarks

Time: 8 a.m. - 9:30 a.m.

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Attracting Today’s Volunteers to Meet Your Human Resource Needs

Time: 9:45 a.m. - 10:45 a.m.

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Peggy Hoffman, FASAE, CAE, President, Mariner Management & Marketing


Traditional volunteer models may not fit the members of today. So how do you stop the “chase” and get volunteers to come to you? Whether you have too few or too many volunteers or opportunities, discover how to create a program that effectively matches the two to meet your chapter needs.


At the end of the session, you will be able to:

  • Understand why members want to volunteer and how they want to volunteer
  • Assess and (re)design your volunteer program to meet the chapter and member’s needs
Federal Infrastructure Initiatives in 2019

Time: 9:45 a.m. - 10:45 a.m.

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John Porcari, President, Advisory Services, WSP USA


Take a look at what’s to come for infrastructure initiatives in 2019. This session will cover all aspects of the infrastructure debate, including permitting reform, innovative funding mechanisms like public-private partnerships, the need for increased investment – particularly for projects of regional and national importance – and the prospects for federal legislation.

The Art of the Deal: Messages, Media and Presentation Training

Time: 9:45 a.m. - 10:45 a.m.

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Sheri Singer, President, Singer Communications


As chapter and industry leaders, there are many opportunities to serve as a spokesperson for NAIOP. Are you getting your message across and leaving your best impression? Learn tips on messaging and delivery, so that you are the best representative of NAIOP that you can be.


At the end of the session, you will be able to:

  • Understand how to stay on message
  • Improve delivery and public speaking skills
The Public Policy Debate on Affordable Housing and Commercial Development

Time: 9:45 a.m. - 10:45 a.m.

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Bob Richardson, President, NAIOP Upstate New York
Gerard Mildner, Ph.D., Associate Professor of Real Estate Finance, Portland State University


This session will focus on local efforts to address the affordable housing situation within cities, such as inclusionary zoning ordinances, and its impact on commercial development.

Chapter Sponsorship Program Consulting

Time: 9:45 a.m. - 11 a.m.

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Christopher Ware, NAIOP Vice President for Business Development

By appointment only.

Executive Committee Meeting

Time: 9:45 a.m. - noon

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Chapter Merit Award Previews

Time: 11 a.m. - noon

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NAIOP Arizona
NAIOP Edmonton
NAIOP Greater Philadelphia
NAIOP New Mexico
NAIOP Raleigh Durham
NAIOP SoCal
NAIOP South Florida
NAIOP Southern Nevada
NAIOP Upstate New York
NAIOP Wisconsin


Looking for new or improved ideas for outstanding chapter programs? Check out the nominees for Chapter Merit Awards and prepare to steal their best practices and make them your own! Featuring CMA nominees in the following categories:

  • Education
  • Legislative/Government Affairs
  • Special Event

Disclaimer: Featured chapters were selected on basis of volunteering and may not reflect actual winners. Come to the Chapter Merit Awards Celebration and Reception at 4 p.m. in the Presidential Ballroom to find out who won!

Communications/Presentation Skills Consulting

Time: 11 a.m. - noon

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Sheri Singer, President, Singer Communications

By appointment only.

Converting DLs to Lifetime Members

Time: 11 a.m. - noon

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Moderator:
Diana Tucker, Vice President for Membership and Chapter Relations

Speakers:
Lindy Deller, Developing Leader Chair, NAIOP Northern Nevada
Kaitlyn Jones, Developing Leaders Chair, NAIOP Nashville
Mike Powers, President, NAIOP Chicago
Greg Williams, NAIOP Corporate Board


The benefits of thriving Developing Leaders programs have proven successful in attracting and retaining more DL members. When these members age out, are you continuing to deliver value? Hear from chapters who successfully convert DLs and hear from DLs about what they are looking for when deciding to upgrade.

Keeping Volunteers Engaged, Accountable and Coming Back for More

Time: 11 a.m. - noon

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Peggy Hoffman, FASAE, CAE, President, Mariner Management & Marketing


Once the real work starts, how do you get volunteers to stay committed and accountable? Set up your volunteers – from first-timers to future leaders – for success with effective management and motivation that keeps them coming back!


At the end of the session, you will be able to:

  • Set your volunteers up for success from day one
  • Develop your volunteers into future leaders
  • Assess and (re)design your volunteer program to meet the chapter and member’s needs
Prepare for your Capitol Hill Visits: NAIOP's 2019 Top Legislative Issues

Time: 11 a.m. - noon

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This session will inform attendees of NAIOP’s top public policy issues for 2019, and prepare NAIOP members for their meetings with elected officials on Capitol Hill.

Political Keynote Luncheon with Bret Baier

Time: noon - 1:45 p.m.

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Bret Baier

Bret Baier

Bret Baier, Anchor, FOX News’ Special Report

As the anchor of FOX News’ Special Report with Bret Baier, Bret Baier is plugged into all of the major issues and players on the national political scene. With humor and insight, Baier will share his exclusive, poignant and up-to-the minute analysis on what’s going on at the White House and on Capitol Hill.


Before lunch we will honor a chapter with the Capitol Dome Award, a NAIOP honor bestowed for exemplary government affairs accomplishments. Lunch will be served until 12:40pm.

Membership and Chapter Relations Committee

Time: 2 p.m. - 3:30 p.m.

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Business Development Committee

Time: 2 p.m. - 3:30 p.m.

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Tax and Finance Subcommittee Meeting

Time: 2 p.m. - 3:30 p.m.

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Environmental and Infrastructure Subcommittee Meeting

Time: 2 p.m. - 3:30 p.m.

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State and Local Government Affairs Subcommittee

Time: 2 p.m. - 3:15 p.m.

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Communications/Presentation Skills Consulting

Time: 2 p.m. - 3:15 p.m.

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Sheri Singer, President, Singer Communications

By appointment only.

Advancing Diversity – Increasing the Industry’s Talent Pipeline

Time: 2 p.m. - 2:45 p.m.

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Moderator:
Kathryn Hamilton, Vice President for Marketing and Communications, NAIOP

Panelists:
Cindy McSherry, Chapter Executive, NAIOP Chicago
Debbie Koenig, Chapter Executive, NAIOP Georgia
Rocale Timmons, Membership Chair, NAIOP Washington State


Do your membership and the industry professionals in your market look like the clients they represent? Learn how chapters are taking the lead to advance diversity and make NAIOP a reflection of the world you see around you.

Catalytic Conversations: Membership Recruitment and Retention Ideas

Time: 2 p.m. - 2:45 p.m.

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Give one, take one! In this speed-networking session, share your most effective member recruitment and/or retention practice and receive a response in-kind. Bring your business cards so that you can follow up after the session for more details and continue the connection beyond the conference.

Open Forum for Dynamic Dialogue (Round One)

Time: 2 p.m. - 2:45 p.m.

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Take this opportunity to gather in small groups to discuss burning issues and hot topics. Want to follow up on a great idea or best practice from a peer leader you heard earlier in the day? Plan to meet here and continue the dialogue!


In this open forum, attendees will be able to:

  • Address the particular challenges faced by chapters of similar size
  • Dive deeper into how to execute a new idea or best practice
Catalytic Conversations: Program, Event and Speaker Ideas

Time: 3 p.m. - 3:45 p.m.

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Give one, take one! In this speed-networking session, share your most effective program topic, event and/or speaker recommendation and receive a response in-kind. Bring your business cards so that you can follow up after the session for more details and continue the connection beyond the conference.

Open Forum for Dynamic Dialogue (Round Two)

Time: 3 p.m. - 3:45 p.m.

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Take this opportunity to gather in small groups to discuss burning issues and hot topics. Want to follow up on a great idea or best practice from a peer leader you heard earlier in the day? Plan to meet here and continue the dialogue!


In this open forum, attendees will be able to:

  • Address the particular challenges faced by chapters of similar size
  • Dive deeper into how to execute a new idea or best practice
State Organizational Meeting: NAIOP of California

Time: 3:15 p.m. - 4 p.m.

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Chapter Merit Awards Celebration and Reception

Time: 4 p.m. - 6 p.m.

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We'll highlight the tremendous achievements of NAIOP chapters across North America during this star-studded celebration. Congratulations to all nominees and winners!

Wednesday, February 6

Registration Open

Time: 7 a.m. - 10 a.m.

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Buffet Breakfast

Time: 7:30 a.m. - 9 a.m.

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Corporate Board of Directors Meeting

Time: 7:30 a.m. - 11:30 a.m.

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Buses depart at 7:45 a.m. for Capitol Hill, returning by 11:30 a.m. Actual meeting time is 8:30-11 a.m. Depart from the Hilton K Street entrance. Leave luggage at Hilton bell stand in the main lobby (available 7 a.m.-5 p.m.).

Suitcases, backpacks, food and beverages are not allowed in the Capitol Visitors Center. Before entering the Capitol Visitors Center, visitors will go through security similar to the airport. Please review the full list of prohibited items at the Capitol before getting on the bus: www.visitthecapitol.gov/plan-visit/prohibited-items

Canadian Chapters Public Policy Session

Time: 9 a.m. - 11 a.m.

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Foreign Investment into Canada
Zachary Zimmerman, Trade Commissioner, Foreign Investment Attraction to Canada, Embassy of Canada, Washington, D.C. 


2019 Economic Outlook in Canada
Hussein Hirji, Economic and Development Counsellor, Embassy of Canada, Washington, D.C.

Depart for Capitol Hill Visits

Time: 9 a.m. - 11 a.m.

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Depart from the lobby. Taxis are available from the hotel’s main entrance. Leave luggage at the Hilton bell stand in the main lobby.

Capitol Hill Club

Time: 9 a.m. - 2:30 p.m.

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Speakers

Speakers

Bret Baier

Hussein Hirji

Peggy Hoffman, FASAE, CAE

Gerard Mildner, Ph.D.

John Porcari

Martin Schmelkin

Sheri Singer

Zachary Zimmerman

Registration

Registration

Advance registration is now closed. If you are planning to attend, please register with NAIOP staff onsite.

Reimbursement

Download travel reimbursement form

Chapter Leadership & Legislative Retreat Travel and Expense Policy:

  • Attendees who have been pre-approved by their chapter board will be reimbursed for hotel and travel (per the noted travel regulation). Medium and large chapters can have up to five (5) approved attendees and small chapters can have up to four (4) approved attendees for reimbursement.
  • Session/event attendance at CL&LR will determine the attendee’s deductible. The following are eligible to be counted toward reimbursement: (1) All concurrent sessions; (2) Bonus Session for Chapter Leaders; (3) Canadian Chapter Session; (4) Capitol Hill visits (two visits count as one option).
    • $375 deductible – attend a minimum of four options
    • $500 deductible – attend a minimum of three options
  • Attendees who fail to meet the minimum attendance requirements for the two deductible options will not be reimbursed for hotel and travel expenses.
  • Corporate Board members who have been pre-approved by their chapters to represent their chapter at CL&LR will be eligible for a $375 deductible if they attend a minimum of three options.
  • All attendees must sign in to breakout sessions to receive credit for attendance. To receive credit for Capitol Hill visits, return Capitol Hill feedback forms to Beth Gulding. These forms are available at the Retreat and online.
  • Airline tickets must be coach fare, non-refundable with a 21-day advance purchase. Tickets within a 21-day window will be reimbursed at the average 21-day fare for that route. Attendees should utilize alternative local airports (IAD, DCA or BWI) if by doing so the airfare savings is $300 or more. If a flight is greater than 1,000 miles, an attendee should use connections if the savings from doing so is $300 or greater.
  • Chapter Executives are approved for 3 hotel nights at the contracted room rate (including taxes).  Other chapter leaders/participants are approved for 2 nights at the contracted room rate (including taxes).
  • NAIOP will reimburse for one checked bag per attendee.

 

Attendees

Attendees

Hotel and Travel

Hotel and Travel

Conference Hotel

Capital Hilton
1001 16th Street, NW
Washington, D.C. 20036
Tel: 202-393-1000
Fax: 202-639-5784

Book a reservation in NAIOP’s room block at the Capital Hilton.

  • The Capital Hilton is offering a special rate of $254 single/double, exclusive of taxes. The discounted rate will be offered until Monday, January 14, 2019, or until the room block has been filled, whichever occurs first.
  • To book a room at the Capital Hilton, call the toll-free number 1-800-HILTONS (1-800-445-8667) or call the hotel directly at 202-393-1000. Ask for the special NAIOP rate of $254 single/double, exclusive of taxes. You may also book online using NAIOP’s direct booking website.
  • A deposit equal to one night’s stay is required to hold each individual’s reservation. Should a guest cancel a reservation, the deposit will be refunded if notice is received at least 72 hours prior to arrival. Name changes to room reservations may be made up to one day prior to arrival at no additional charge.

Transportation

Ronald Reagan Washington National Airport
Distance from hotel: 5 miles; drive time: 20 minutes.

Washington Dulles International Airport
Distance from hotel: 25 miles; drive time: 45 minutes.

Baltimore/Washington International
Distance from hotel: 30 miles; drive time: 1 hour.

To learn more about transportation options to and from the Capital Hilton website

Parking

Valet parking is available for $60 per day. There is no self-parking at the hotel. There are nearby garages within walking distance.

Weather

Average February temperatures in Washington, D.C., range from an average high of 47 degrees to a low of 30 degrees.

Capitol Hill Day

Capitol Hill Day

Download the Legislative Visit Feedback Form

Wednesday, February 6

We encourage every chapter to take advantage of the opportunity to meet with your respective representatives and senators to voice NAIOP’s legislative concerns on critical issues. NAIOP will provide materials and education on the issues most pressing to our association and industry during CL&LR – but first you need to schedule your appointments.

Use the following checklist to schedule a meeting with your Congressional representatives:

First week of January:

  • Have a constituent from the representative’s home district request an appointment with your Representative or Senator by contacting their scheduler. Typically, you will be asked to email a letter requesting an appointment. List all constituents who will attend and the main issues you wish to cover. If your elected official is unable to participate in the meeting, ask if they would be available for a photo opportunity afterwards. An example letter is provided for your use.
  • Follow-up with a phone call to the official’s scheduler within one week. If the elected official is not available, ask to meet with the staff that is responsible for covering our priority issues.

Week of January 21:

  • Confirm any outstanding appointments.
  • Notify NAIOP of your scheduled meetings.

Post-meeting, complete the Legislative Appointment Feedback Form and return it to Beth Gulding.

If you need assistance in scheduling your appointments, contact the Government Affairs Department at 703-904-7100.

Capitol Hill Club: A room has been reserved again this year at the Capitol Hill Club for attendees to congregate before, during and after meeting their representatives. A light buffet lunch and refreshments will be served. Luggage may not be taken to Capitol Hill and should be stored in NAIOP’s luggage storage at the Capital Hilton.